The Regina & District Ostomy Society, in accordance with applicable privacy laws, is committed to protecting the privacy of its members, volunteers and officers and any other persons about or from whom the Regina & District Ostomy Society collects information.
The Regina & District Ostomy Society embraces the principles of the Canadian Standards Association Model Code for the Protection of Personal Information to ensure that all personal information is properly collected, used only for the purpose for which it is collected and is disposed of in a safe and timely manner when no longer required.
The Regina & District Ostomy Society is responsible for maintaining and protecting the personal information under its control. The Regina & District Ostomy Society has a Privacy Officer who is responsible to ensure that the Association complies with its privacy obligations in accordance with applicable laws.
The Regina & District Ostomy Society may, from time to time compile and use data in an anonymous, aggregate form to generate statistical data for planning and research purposes and to meet reporting requirements of various sources.
The Regina & District Ostomy Society also collects and uses personal information for a variety of other purposes including, but not limited to:
* Providing services to its membership
* Establishing and maintaining members lists
* Performance evaluations
The Regina & District Ostomy Society shall identify and explain the purposes for which it collects personal information to the person from whom the personal information is being collected, before or at any time the information is collected.
Information collected will be limited to that required for the purposes identified by the Regina & District Ostomy Society. The Regina & District Ostomy Society is committed to collecting information in a fair, open and lawful manner.
Limiting Use, Disclosure and Retention
Personal information shall not be used or disclosed for purposes other than for which it was collected, except with the consent of the person or as required by law. All collected personal information shall be destroyed, erased or made anonymous as soon as the purpose for which it was collected in no longer relevant, or permitted by law.
Personal information includes any factual or subjective information, recorded or not, about an identifiable individual. This includes information in any form, such as:
* age, name, relevant ID numbers, ethnic origin or blood type
* opinions, evaluations, comments, or social status
* medical condition or history
Personal information does not include the name, title, or business address or telephone number of an employee of the organization.
Personal information shall be accurate, complete, and up-to-date to fulfill the purpose for which it was collected.
Personal information will be protected by security safeguards that are appropriate and of a type required by the sensitivity of personal information.
Access to Personal Information
Access to personal information is restricted to those Regina & District Ostomy Society volunteers who need to know in the course of their duties. Access to personal information will also be granted, where the Regina & District Ostomy Society is legally required to release the information and provided that disclosure does not violate any applicable statutes to the person to whom the information pertains where there is an appropriate written request. The use and disclosure of personal information will be granted within a reasonable amount of time.
Challenging Compliance, Complaints or inquiries about the collection, use, disclosure or retention of personal information and the Regina & District Ostomy Society compliance with these set principles should be directed to the Privacy Officer. This Privacy Office will investigate complaints and ensure appropriate measures are taken.
Links to other sites
The Regina & District Ostomy Society has links to other websites that are not under its control. The Regina & District Ostomy Society is not responsible for the contents of any linked website, any link contained in the linked website or any changes or updates to such websites. The inclusion of any link does not mean that the Regina & District Ostomy Society endorses that website.
Please be aware that the Regina & District Ostomy Society is not responsible for the privacy practices of other websites that we link to. We encourage you to read the privacy statements of each and every website that request personal information from you.